Annual Contract Bid for Coating Procurement of Zhongtong New Energy Vehicle Co., Ltd.

Zhongtong New Energy Vehicle Co., Ltd.

Invitation Bid Bid Document

 

 

 

 

 

 Project Name:Coating ProcurementAnnual Contract Bid

Bid Document Number:ZTXNY20210801

 

 

 

 

 

 

20218Month06Day

 

 

 

Tender Document

1. Bidding Method: 

Invitational on-site bidding, inviting enterprises or authorized agents with certain scale and strength in the industry after review by the judges.

2. Bidding Content:

1. Subject Matter:

Serial Number	Material Number	Material Description	Usage Requirements	Unit	Quantity	Times
1		Two-component epoxy primer	Electrostatic	KG
2		Two-component epoxy primer curing agent	Electrostatic	KG
3		Two-component epoxy primer thinner	Electrostatic	KG
4		Sanding intermediate paint		KG
5		Sanding intermediate paint curing agent		KG
6		Sanding intermediate paint thinner		KG
7		Non-sanding intermediate paint		KG
8		Non-sanding intermediate paint curing agent		KG
9		Non-sanding intermediate paint thinner		KG
10		Two-component polyurethane white topcoat	Electrostatic	KG
11		Two-component polyurethane white topcoat curing agent	Electrostatic	KG
12		Two-component polyurethane white topcoat thinner	Electrostatic	KG
13		Two-component polyurethane solid color paint		KG
14		Two-component polyurethane solid color paint curing agent		KG
15		Two-component polyurethane solid color paint thinner		KG
16		Silver-gray metallic paint		KG
17		Varnish		KG
18		Base and surface unified gray paint		KG
19		Base and surface unified gray paint curing agent		KG
20		Base and surface unified gray paint thinner		KG

2. Quality Requirements:To be executed according to Party A's "},{涂料采购技术协议》执行，见附件。

3、交货时间：2021年8Month6Day-2022年8Month6日，年度合同下订单按需供货。

4、交货地点：买方仓库

三、付款方式：

银行承兑汇票，货到验收合格、票到90天付款。

四、招标时间和地点：

20218Month24Day(星期二) 上午9：00。

中通新能源汽车有限公司办公楼，二楼206会议室。

投标方务必在8月21日前将投标书邮递至中通新能源汽车有限公司供管部；

邮递地址：聊城市经济开发区中华北路9号；

收件人：供管部 王伟13793069500.

五、投标报价：一轮报价+一轮商务谈判，受疫情影响商务谈判采用视频方式。所有报价均为13%增值税一票到厂价，中标方负责送货至甲方指定地点，风险自负。

六、评标原则：择低评标，买方有权将标的拆分。

七、联系方式：

投标联系人：王伟13793069500   地址：聊城市经济开发区中华北路9号。

八、主要合同条款：

1.价格有效Period: The date the contract comes into effectStart, the price remains unchanged during the validity period.

2. The specific ordered materials, quantities, and delivery times shall be executed according to the written purchase orders signed by both parties within the validity period of the contract.

3. Tax rate 13%. In case of national tax rate adjustments, the pre-tax unit price remains unchanged, and the invoice tax rate is executed according to the tax rate of the month when the tax obligation occurs and the national policy regulations.

4. The bidding partyIf there are prices or qualities superior to the products in this bid, with a price difference ofmore than 5%, the bidder has the right to notify the supplier to renegotiate the price and quality standards.

Nine, for detailed content, please refer to:

1. Bidding itemsRequirements2. Instructions for bidding vendors	3. Requirements for bidding documents	4. Format of bidding documents
5. Commitment letter from the bidder	6,	Power of attorney for the legal representative7. After-sales service commitment
8. Product quality guarantee letter	1. Requirements for the bidding project

1.1 The supplying vendors participating in the bidding must be professional manufacturers, and the bidding vendors must be represented by the legal representative or authorized agent.

1.2 When bidding, a copy of the latest annual inspection qualified and stamped business license (copy), bank account opening permit, production license copy, product quality documents, ISO international quality certification system certificate, bank credit rating certificate copy, and other qualification proof materials must be provided; recent supply contract copies and other performance materials and main equipment personnel information must be provided, along with proof of the legal representative's identity or power of attorney and a copy of the identity card of the authorized person.

The representative of the bidding vendor must present a valid identity document.1.3 The products provided by the bidding vendor must meet the technical requirements of the bidding party, have stable product quality, and comply with national and relevant departmental quality inspection standards as well as health, environmental protection, and fire safety requirements. The reported products must have production licenses and product qualification certificates.

1.4 The bidding party should carefully read the bidding documents and write the bidding documents seriously according to the requirements of the bidding party, and affix the bidding vendor's official seal on the documents that are particularly required or critical. One original and one copy of the bidding documents should be sealed for bidding.

1.5 The bidding vendor should provide the name, specifications, material specifications, various specific technical indicators, quotation, quotation validity period, delivery deadline, delivery location, delivery method, acceptance method, payment method, warranty period, and after-sales service of the bidding products. For specific requirements, please refer to the "Instructions for Bidders."

1.6 The bidding vendor may bid for all or part of the items in the bid.

1.7 All quotations are inclusive of 13% VAT and are delivered to the factory price. The winning bidder is responsible for delivering to the designated location of Party A, and the risk is borne by them.

1.8 The bidding vendor should clearly list the unit price and total price of the bidding products in the "Bid Price List." This quotation serves as the evaluation standard for the bidding party but does not restrict the bidding party's right to sign contracts in other ways.

1.9 The bidding vendor is responsible for completing the transportation, after-sales service, and other technical services of the products within the time specified by the bidding party and bears all costs related to transportation and services.

2.1 During the bidding process, the bidding vendor must comply with relevant laws and regulations and must not engage in activities outside the scope of business. Violators will have their bidding qualifications canceled upon discovery.

 

3. Requirements for bidding documents

2.2 The bidding party should carefully read all contents of the "Bidding Documents" and provide the "Bidding Documents" as required. They must ensure the authenticity of all provided materials to ensure their bid makes a substantive response to the "Bidding Documents." Otherwise, their bid may be rejected.

2.3 The "Modification Documents" of the bidding documents will be considered part of the bidding documents and are binding on the bidding party.

2.4 The bidding party should prepare one original and one copy of the "Bidding Documents," and clearly indicate "Original" or "Copy" on each "Bidding Document." In case of discrepancies between the original and the copy, the original shall prevail.

2.5 Each form and document in the original and copy of the "Bidding Documents" must be printed and signed by the officially authorized representative of the bidding party. There should be no additions, deletions, or rewrites in the "Bidding Documents."

2.6 Regardless of the practices and results during the bidding process, the bidding party shall bear all costs related to participating in the bidding.

2.7 All vendors participating in the bidding must pay a bid deposit of twenty thousand yuan (RMB

000.00 yuan)20000.00元）投标保证金。开标后，如没有中标，保证金如数退还（无息），如中标将自动转为履约保证金，合同签约履行完毕如数退还（无息）。未按规定提交投标保证金的投标，将被视为无效投标。

汇款信息（不接收现金）：

公司名称：Zhongtong New Energy Vehicle Co., Ltd.

开户行：工行聊城振兴路支行

帐号：1611002319024785961

税号：91371500MA3C9UQJ5J

2.8如投标商中途无故退出招标或拒不履行投标承诺，招标方有权没收投标保证金。

2.9“投标文件”从开标之日起，投标报价有效期30天，特殊情况下，招标方可于投标有效期期满之前，要求投标方同意延长投标有效期，投标方可以拒绝或同意上述要求，但要求与答复均须是书面文件，对于同意该要求的投标方，招标方既不要求也不允许其修改投标文件。

2.10 The bidding documents provided by the bidding vendors must be true and detailed, sealed and delivered by a designated person at the specified time and address after being stamped with the official seal.Zhongtong New EnergyLimited CompanySupply ManagementDepartment. Units that fail to submit materials on time will be considered to have forfeited their bid. Bids submitted via telegram, telephone, or fax will not be accepted.

2.11 The bidding documents provided by the bidding vendors will be publicly opened at the specified time and place. During the opening, the bidding party will check the sealing of the "bidding documents" and will open them for reading once confirmed to be correct. Once opened, the bidding documents cannot be modified.

2.12 After the bid opening, the bidding party will organize a review to check whether the "bidding documents" are complete; whether there are calculation errors; whether the bid security required by the bidding party has been provided; and whether the documents are properly signed. If there is a discrepancy between the unit price and the total price, the unit price shall prevail; if there is a difference between the data expressed in words and the data expressed in numbers, the data expressed in words shall prevail. If the bidding party refuses to accept the above corrections, their bid will be rejected.

2.13 Before conducting a detailed assessment of the "bidding documents", the bidding party will review the financial, technical, and production capabilities of the bidding party based on the "qualification documents" provided. If it is determined that the bidding party is not qualified to perform the contract, their bid will be rejected.

2.14 The bidding party will determine whether each bid has made a substantial response to the requirements of the "bidding documents" without significant deviation. A substantial response means that it complies with all terms, conditions, and provisions of the "bidding documents" without significant deviation or reservation (significant deviation or reservation refers to those that affect the scope, quality, and performance specified in the "bidding documents", or restrict the rights of the buyer and the obligations of the bidding party, and correcting these deviations will affect the fair competitive position of other bidding parties that have submitted substantial responses). The bidding party's judgment of the responsiveness of the "bidding documents" is based solely on the "bidding documents" themselves without relying on external evidence.

2.15 The bidding party will reject any bidding party determined to be a non-substantial response. The bidding party cannot make corrections or withdraw non-compliant aspects to make their bid a substantial response.

2.16 The bidding team will compare and evaluate the following contents of the bidding documents: bidding price, technical performance, delivery period, supply situation, acceptance method, payment conditions, credit situation, performance capability, and other preferential conditions provided by the bidding party.

2.17 The bidding team will review, question, assess, and compare the "bidding documents", conduct collective evaluations, and submit for approval by the general manager. The bidding party will decide on the winning unit within the specified number of days from the start of the bidding. If there are special circumstances, the bidding party will notify the bidding party separately.302.18 The bidding team will independently conduct the bid evaluation work, adhering to the evaluation principles, treating all bidding parties fairly and justly. During the evaluation period of the bidding committee, the bidding party may arrange for the bidding party to present and explain the bidding documents, and the bidding party can provide detailed explanations of the technical performance of the products. The bidding party has the right to inquire and question the bidding party about issues related to the bidding documents and request clarification of their bidding content. The bidding party is responsible for designating a person to answer questions and clarify at the time and place notified by the bidding party. Important or complex clarifications should be in writing and signed by the legal representative or authorized person. Clarification documents will be considered part of the "bidding documents", but substantial modifications to the bidding content are not allowed.

2.19 During the bidding and evaluation period, the bidding party shall not inquire about the evaluation situation from the bidding committee and shall not engage in activities aimed at influencing the evaluation results. To ensure the fairness of the bid determination, evaluation members shall not privately exchange opinions with the bidding party during the evaluation process. After the bidding work is completed, anyone who has been in contact with the evaluation situation shall not and should not disseminate the evaluation situation outside of the evaluation members. The bidding party does not explain the reasons for the unsuccessful bids and does not guarantee that the lowest price bid will win.

2.20 After the bidding results are approved by the buyer's leadership at all levels, the winning party shall sign the procurement contract with the buyer as soon as possible according to the "bidding documents" and their clarification documents.

3.1 Bidding Documents

 

4. Format of bidding documents

3.1.1 Bidders should carefully read all contents of the bidding documents, prepare the bidding documents in detail according to the requirements of the bidding documents and relevant materials, and ensure the correctness and authenticity of the bidding documents. All documents must be specific to this bid. Bidders may conduct on-site inspections to understand the situation.

3.1.2 Bidding documents that do not meet the requirements of the bidding documents may be rejected.

3.1.3 Bidders must be responsible for any patents involved in the bidding documents and ensure that they do not harm the interests of the bidding party.

3.1.4 Bidders must ensure that the intellectual property involved in the products supplied is owned or authorized for use; otherwise, all costs arising from infringement claims against the bidding party will be borne by the bidder.

Provide detailed technical drawings and patent certificates.3.2 Composition of Bidding Documents

3.2.1 Bidding letter.

3.2.2 Power of attorney from the legal representative.

3.2.3 Proof of payment of the bid security. By 16:00 on 2021.

Send the remittance receipt to8Month23DayZTXNYGG@163.COMNote: Cash will not be accepted.3.2.4 Bid project quotation form. Including detailed quotations, delivery period, warranty period, payment methods, etc.

3.2.5 Cost analysis table (self-designed and provided, as detailed as possible).

3.2.6 Bidder information form.

3.2.7 List of main production, inspection equipment, and personnel composition of the factory.

3.2.8 Copy of the business license, tax registration certificate, and organization code with the official seal and through the latest valid annual inspection.

3.2.9 Copies of relevant special qualification certificates, bank credit ratings, international quality certification system certificates, etc.

3.2.10 Copies of typical project business contracts.

3.2.10典型项目商务合同复印件。

3.2.11 Discount conditions. Including discounts on material prices, transportation, insurance, various rates, payment conditions, technical services, after-sales services, quality guarantee period, etc. When discount conditions involve various costs in the "Bid Project Price List", they must be consistent with the bid price.

3.2.12 Specification deviation table.

3.2.13 Material samples and technical specifications of bidding products.(Packaging specifications)。

3.2.14 A detailed description of the main technical, structural, performance, characteristics, and quality level of the equipment.

3.2.15 A detailed list of the scope of material supply (must specifyraw materials, name, specifications, origin).

3.2.16 A list of recommended supporting components for selection by the bidder (if any).

3.2.17 Technical support and after-sales service: The bidder must provide a written guarantee of product quality, technical support, and after-sales service commitment, which will be used as a basis for bid evaluation.

3.2.18 The bidder may propose recommendations and alternatives for the technical specifications of the tendered materials in the bidding documents, but the proposed opinions should be superior to the corresponding requirements in the tender documents.

3.2.19 Documents and materials required according to the technical specifications in the tender.

3.2.20 Documents and materials that the bidder believes need to be provided.

3.3 The bidder shall fill out and bind the documents according to the format and content specified in the tender documents.

3.4 Bid quotation:

3.4.1 Unless otherwise specified, in principle, only one quotation is allowed per round for the tender quotation, and selective quotations will not be accepted.

3.4.2 This material tender.一In this bidding quotation, the bidding party should provide the most favorable bid quotation to the tenderer based on their respective technical and business advantages.

3.4.3 Bid quotation form: The bid price should include all costs of the project: transportation, packaging, tax rates, materials, training, and other related costs. Specifications, requirements, and functions must respond to the bidding documents, and all items must be filled out completely. The quotation form must be stamped with the bidder's official seal and signed by the legal representative or authorized person.

3.4.4 Any increase or decrease in the actual quantity of purchased materials will be priced according to the bid unit price.

3.4.5 The main products provided must have product qualification certificates or appraisal certificates issued by relevant national departments.

3.5 Supply time, payment time, and method.

 

5. Commitment letter from the bidder

(1) Bid letter

中通新能源汽车Limited Company:

(Full name of the bidder) authorizes (name, position, title of the authorized representative) as the authorized representative to participate in the relevant activities of the tender for (name of the tender project) organized by your party and to submit a bid. Therefore:

1. Provide all bidding documents as required by the bidding instructions: one original and one copy of the bidding documents.The quotation for the subject matter is as follows.;

Serial Number	Material Number	Material Description	Usage Requirements	Unit	Quantity	Unit price.	Total.
1
	Grand total.

 

 

2. Bid quotation: one price to the factory.

3. Guarantee compliance with the relevant provisions in the bidding documents.

4. Guarantee to faithfully execute the contract signed by both parties and assume the responsibilities and obligations stipulated in the contract.

5. The bidder has carefully reviewed all bidding documents, including supplementary bidding documents (if any). We fully understand and agree to waive any rights to unclear or misunderstood aspects.

6. Willing to provide any data, information, and technical materials related to this bid to your party, fully understanding that your party may not necessarily accept the lowest bid or any bids received.

7. This bid is valid for30days from the date of bid opening.

8. After winning the bid, willdeliver the items to the tenderer according to the contract requirements.9. All correspondence related to this bid should be sent to: Address: Postal code: Phone:

Bidder (seal):

Authorized representative (signature):

 

 Date:

 

 Limited company:

 

6,

中通新能源汽车Our unit has received your company's tender documents, and after careful reading and study, we have decided to participate in the competition and are willing to fully accept all conditions and requirements in the documents.

    1. Willing to provide all materials required in the tender documents and guarantee that they are completely true and accurate.

2. Our unit believes that the lowest bid price for procurement is the main condition for winning the bid, but not the only condition.

3. The bidding materials will not be changed or altered during the entire process of bid opening, bid evaluation, and bid decision.

4. Our unit will deliver the items within the time specified in your company's tender documents.

5. If our unit fails to fulfill the obligations of various commitments made in accordance with the requirements of the tender, contract provisions, etc., we are willing to accept penalties.

Legal representative of the bidding unit signature:

                            Official seal of the bidding unit:

                            Period:

                            Day       This authorization letter formally declares:

 

Power of attorney for the legal representative7. After-sales service commitment

(Company name) legal representative. 

    (Name) specially authorizes   (Name) as our authorized business representative, fully representing      (Company name) responsible for signing contracts with   Limited company or all business arising therefrom.中通新能源汽车This authorization letter is dated.

本授权书于 年 Month The signature on this document will take effect from the date signed. If there are any changes in the future, our company will provide written notice in advance; otherwise, this letter of authorization shall prevail. This is a special declaration.

Legal representative and authorized business representative ID card (front and back)

 

Signature of the legal representative (handwritten):     Signature of the authorized person (handwritten):

Date of issuance: 年  Month  Day   (Company name and official seal)

Company office address:

 

 

8. Product quality guarantee letter

Our unit regarding中通新能源汽车The bidding service commitment of the limited company is as follows:

                            Bidding unit: (seal)

                            Legal representative: (signature)

                            Day     This authorization letter formally declares:

 

 

1. Requirements for the bidding project

 

Our unit regardingZhongtong New Energy Vehicle Co., Ltd.The guarantee for the products supplied in the bid is as follows:

 

 

 

                            Bidding unit: (seal)

 

                            Legal representative: (signature)

 

                            Day     This authorization letter formally declares: