Chapter 1: Bidding Instructions

 

Bidding Instructions Form

Serial Number	Content	Regulations
1	Project Name	Zhongtong New Energy Company Equipment Procurement Project (VOCs Online Monitoring Equipment and Operation Maintenance)
2	Purchasing Unit	Liaocheng Zhongtong New Energy Vehicle Equipment Co., Ltd.
3	Tenderer	Liaocheng Zhongtong New Energy Vehicle Equipment Co., Ltd.
4	Qualification Review	Post-Qualification Review
5	Design Cycle	See Technical Requirements
6	Bid Validity Period	90 days (calendar days)
7	Payment Method	30% prepaid after contract signing, 60% paid after equipment installation, debugging, and network acceptance (based on the third-party inspection report)., 10%as a quality guarantee deposit, to be paid in full after one year if there are no quality issues with the equipment.
8	Qualification Requirements	(1) Must have a business license of the People's Republic of China and corresponding business scope, and the business license must be valid and passed annual review; (2) Must possess all relevant qualifications required by the state.
9	Time and Place	Tender Location: Zhongtong New Energy Company Technology Building Room 209 Tender Time:2019October 25, Year Procedure: (1) Bidding units submit bids before 9:00 (2) Bid opening at 9:10 (3) 9:30 Explanation of proposals, inquiry and response, bid evaluation, and bid determination.
10	Contact Information	(1) Project Consultation Tender Consultation: Ren Guoning Phone: 15552131563 Technical Consultation: Hou Baofeng Phone: 0635-8518857 13306359921 (2)Tender Supervision Disciplinary Committee: Zhang Sibin Phone: 15906355056
12	Contract Signing	The winning unit must sign the relevant contract and agreement with our company within 7 days of winning the bid.
13	Bid Price Overview	It is strictly forbidden to change the format of the quotation table, and all required content must be filled out completely; incomplete content will be deemed unqualified and considered invalid bidding.
14	Account Number	Account Name: Liaocheng Zhongtong New Energy Vehicle Equipment Co., Ltd. Bank: China Construction Bank Liaocheng Railway Branch Account Number: 37050185870400000100 Tax Number: 91371500MA3C9UQJ5J Friendly Reminder: (1)Banks do not process public-to-public account wire transfers or remittances during statutory holidays, please handle in advance. (2)The deposit is part of the bidding documents; failure to pay the deposit as required (including insufficient amount, incorrect payment method or timing) will result in the bid being considered invalid.
15	Bid Deposit	Bid Deposit:5000Yuan Note: The deposit payment date is2019Year10Month25Morning9:00(On-site deposit payment, cash only)
16	Number of Bidding Documents	Original1copies (including quotation); copies4copies (excluding quotation).
17	Other Instructions	The winning unit shall sign a technical agreement and contract with the company based on the clarification letter and bidding documents after winning the bid; the bid deposit of the winning unit will be converted into a performance guarantee deposit.

 

 

 

I. General Principles

1, Project Description:

1.1 Bidding Basis: Bidding documents and other requirements proposed by Zhongtong New Energy Company.

1.2 Bidders must submit bids and participate in bidding activities within the time required by the bidding documents.

2, Requirements for Bidder Qualifications and Compliance Conditions:

2.1 Bidder qualifications are detailed in the bidding instructions form.

2.2 Bidders must have independent legal person status and corresponding qualifications, as detailed in the bidding instructions form.

2.3 Bidders must provide qualification documents that meet the requirements of the tenderer to prove their qualifications and ability to perform the contract; the bid documents must include copies of original certificates such as business licenses and qualification certificates, stamped with the official seal; the evaluation committee will only confirm the qualifications based on the materials provided on-site by each bidding unit and will not accept any other form of supplementary explanations; each bidding unit is fully responsible for the materials they provide.

3Bidding Costs

Bidders shall bear all costs related to the preparation and submission of the bidding documents. Regardless of the bidding results, the tenderer shall not be responsible for the aforementioned costs.

II. Bidding Documents

4Composition of the Bidding Documents

4.1 The bidding documents for this project include the following documents:

Chapter 1 Bidding Instructions

Chapter 2 Contract Document Format and Terms

Chapter 3 Format of the Bid Letter in the Bidding Documents

Chapter 4 Format of the Business Section of the Bidding Documents

Chapter 5 Description of Advantages

4.2 Bidders should carefully review all bidding instructions, contract document formats, and terms in the bidding documents. If the bidding documents prepared by the bidder do not substantially respond to the requirements of the bidding documents, their bid will be considered invalid.

5Interpretation of the Bidding Documents

After obtaining the bidding documents, if there are any questions that need clarification, please raise them before the bidding deadline, and the tendering party will provide answers.

III. Bid Pricing and Payment Methods

6Bid Pricing and Payment Methods

6.1 Bids should be quoted according to the requirements of the pricing details table, and changing the order of the quotes is strictly prohibited.

6.2 Payment method: See the bidding instructions table for details.

IV. Preparation of Bidding Documents

7Language and Text of the Bidding Documents

The bidding documents and all correspondence, letters, and documents related to the bid between the bidder and the tenderer, as well as business negotiations, shall be in Simplified Chinese.

8Composition of the Bidding Documents

8.1 The bidding documents consist of three parts: qualification documents, business quotes, and technical proposals.

8.2 Qualification documents mainly include the following contents:

8.2.1 Bidder Profile Form (see requirements in Chapter 3)

8.2.2 Proof of Legal Representative's Identity (see requirements in Chapter 3)

8.2.3 Power of Attorney (see requirements in Chapter 3)

8.2.4 Copies of original certificates such as business licenses and qualification certificates, stamped with the official seal.

8.3 Business quotes mainly include the following contents:

8.3.1 Bidder's Quote Explanation (see requirements in Chapter 4)

8.3.2 Bid Pricing Details Table (see requirements in Chapter 4)

8.3.3 Bidder Profile Form (see requirements in Chapter 4)

8.4Technical Proposal

8.4.1 Develop a detailed technical proposal based on the requirements.

9Bid Validity Period

The bidding documents are valid within the bidding deadline specified in the instructions table.

10Bid Security

10.1 Bidders shall provide a bid security amount not less than the amount specified in the bidding instructions table. The bid security is part of the bidding documents.

10.2 For bidders who fail to submit the bid security as required, the tenderer will consider them as not responding to the tender and will reject their bid.

10.3 The bid security of unsuccessful bidders will be refunded without interest.

V. Submission of Bidding Documents

11Submission of Bidding Documents

11.1 Bidders shall prepare one original bid document and the number of copies specified in the bidding instructions table, clearly marked as "Original" and "Copy." In case of discrepancies between the original and the copies, the original shall prevail.

11.2 Both the original and copies of the bidding documents must be written or printed in indelible ink and stamped with the official seal of the legal entity and the signature of the legal representative (or agent).

11.3 The complete set of bidding documents should be free of corrections and interlineations, unless these changes are due to modifications of the bidding documents or necessary corrections caused by the bidder. However, the modified sections should be stamped with the official seal of the legal entity and the signature of the legal representative (or agent).

VI. Bid Evaluation

12Bid Evaluation

12.1 Bid EvaluationProcess andContent Confidentiality:

12.1.1 After the bid submission, until the announcement of the winning bidder, all materials related to the review, pricing, and comparison of bids, as well as information regarding the awarding of contracts, shall not be disclosed to bidders or other parties not involved in the bid evaluation.

12.1.2 Any actions by bidders to influence the tenderer and members of the bid evaluation committee or leading group during the review, clarification, evaluation of the bidding documents, and awarding of contracts will result in the cancellation of their bidding qualifications.

12.2Basic Standards and Methods for Bid Evaluation

12.2.1 A comprehensive evaluation method will be used.

12.2.2 If the bid evaluation committee finds that all bids do not meet the requirements of the bidding documents, it may reject all bids, and the tenderer will re-tender.

12.3In the tendering process, if any of the following situations occur, the bid should be rejected:

12.3.1 The bidding unit does not meet the tender requirements;

12.3.2 There are illegal or irregular behaviors affecting the fairness of the tender;

12.3.3 If there are fewer than three compliant bidding units, the tendering unit has the right to cancel the tendering activity, and the tenderer will re-tender.

12.4Principles for Determining the Winning Bid

A comprehensive evaluation of the bidding units will be conducted by all evaluators to determine the winning bidder.

12.5Evaluation Criteria

 

Serial Number	Review Content	Full Score
One	Comprehensive Qualification of the Enterprise	10
Two	Business Terms of the Bidder	30
Three	Bid Price	60
Four	Total	100

13, Clarification of Bid Documents

To assist in the review, evaluation, and comparison of bid documents, the judges may require bidders to clarify their bid documents based on actual circumstances. Responses to clarifications should be in written form.

14, Correction of Errors

14.1 The bid evaluation committee will check the bid documents determined to substantially respond to the requirements of the bidding documents to see if there are any arithmetic errors in calculations or totals. The principles for correcting errors are as follows:

14.1.1 If the amount in words does not match the amount in figures, the amount in words shall prevail;

14.1.2 When there is a discrepancy between the product of unit price and quantity and the total price, the unit price multiplied by the quantity shall prevail. Unless the bid evaluation committee believes there is a clear decimal point misalignment, in which case the total price shall prevail, and the unit price shall be modified.

14.2 Adjust the bid price of the bid document according to the above method of correcting errors. After confirmation and agreement by the bidder, the adjusted price shall be binding on the bidder. If the bidder does not accept the modified bid price, their bid will be rejected, and their bid guarantee will be forfeited.

15, Evaluation and Comparison of Bid Documents

15.1 Comprehensive evaluation based on the bidder's bid price, delivery period, quality standards, favorable conditions, social reputation, and past performance.The bidder does not guarantee that the lowest price will win the bid.

Seven, Awarding the Contract

16, Winning Bid

The results of the winning bid will be announced on-site without further notice; other situations will be notified to the bidding unit of the bidding results via email or phone.

17, Signing of the Contract Agreement

The winning unit shall sign the relevant agreement and contract with our company within 7 working days from the announcement of the winning bid. If the winning party fails to sign the relevant agreement and contract in a timely manner as required, their bid guarantee will be forfeited.

Chapter Two Contract Document Format and Technical Requirements

 See the contract text and technical requirements attachment for details.

Chapter 3 Format of the Bid Letter in the Bidding Documents

1. Certificate of Legal Representative's Identity

Unit Name:

Unit Nature:

Address:

Date of Establishment: Year Month Day

Business Term:

Name: Identity Card Number:

Gender: Age: Position:

is the legal representative of.

This is to certify.

Bidder:(Seal)

 

Date: Year Month Day

 

2. Power of Attorney

 

This power of attorney states:

I am the legal representative of, hereby authorize

to participate in your unit'sproject bidding activities. This power of attorney is valid from the time of bidding until the contract takes effect. This person is authorized to handle all contacts with your unit regarding this bidding activity on behalf of our unit, and all documents signed by him are recognized by our company.The agent has no right to delegate this authority, hereby authorized.

Copy of the legal representative's identity card

Agent:

(Signature)Gender: Age: Identity Card Number: Position:Bidding Unit:

Legal Representative:(Seal)(Signature or Seal)Date of Authorization: Year Month    

3. Bid Letter

To:

1. According to the bidding documents received from your side with the bidding number of, in accordance with the "Bidding Law of the People's Republic of China" and other relevant regulations, our unit, after studying the bidding instructions, contract terms, technical requirements, and other relevant documents, is willing to bid atLiaocheng Zhongtong New Energy Vehicle Equipment Co., Ltd.

(Currency, Amount, Unit)(in figures)    as the bid price and respond to the bidding documents according to the conditions required in the bidding documents, and assume any warranty responsibility for quality defects.2. We have thoroughly reviewed all bid documents, including Q&A, modification documents, and relevant attachments.

3. Once we win the bid, we guarantee to complete the delivery of the goods as required within the time period specified in the contract agreement.

4. We agree that the submitted bid documents are valid within the bidding validity period specified in the bidding documents, during which our bid may win, and we will be bound by this.

5. Unless otherwise agreed and effective, your bidding results and this bid document will constitute a part of the contract documents binding both parties.

5、除非另外达成协议并生效，贵方的中标结果和本投标文件将构成约束我们双方的合同文件的组成部分.

6. We will submit the bid security along with this bid letter as a bid guarantee.(in figures)(Seal)

 

Bidder:(Stamp)Unit Address:

Legal Representative or Authorized Agent:

Postal Code: Phone: Fax:Date of Authorization: Year Month

Date: Year Month Day

IV. Overview of the Bidding Unit

 

Registered Name of the Enterprise

 

Enterprise Registration			Address Supervisory Department
Business Scope			Enterprise Qualification Level
Business Model			Establishment Date
Approval Department		Approval Document Number		Nature of the Enterprise
Legal Representative of the Enterprise		Registered Capital (Ten Thousand Yuan)		Phone Bank of Account Opening
and Account Number		Fax Employee Overview
Total Number of Employees
Among them: Number of Technical Personnel	Senior Engineer		Engineer
	Assistant Engineer		Technician
	Unit Administrative and Technical Responsible Person		Name
	Position and Title
	Age	Specialty	Unit Overview:	Unit: (Seal)
Legal Representative: (Signature, Seal)   I. Bid Price Explanation 1. This quotation is prepared based on the relevant provisions of the bidding instructions and contract documents.

Chapter 4 Format of the Business Section of the Bidding Documents

2. The costs of items not filled in this detailed quotation are deemed to be included in other items.

3. The currency of this quotation is

Renminbi.

4. The bidder should provide written explanations for matters that need clarification in the bid price, along with the bid price form.5. The bid price should include all taxes (13% VAT).II. Bid Price Summary

Bidder Name:

______________

 

 

Tender Number:

Bid SectionUnitTotal Quotation (Yuan, including 13% VAT)

Remarks	Project Name	Bid Section One	VOCs	Online Monitoring System Equipment
Set	Total Price of Monitoring Station Supporting Equipment (Yuan)Bid Section Two	1Operation and Maintenance
	Total (in words, including 13% VAT):	1Operation and Maintenance
Payment response to the tender document: If deviated, deviation is:	Supply Cycle:	1Year
Warranty Period:
After-sales service response time (hours):
Registered Capital: Nature of the Enterprise:
Service Commitment:
Company Responsible Person: (
□
General Manager
Chairman): Mobile:Business Responsible Person for this Project: Position: Mobile:Provide financial audit reports or financial statements for the past three years:Business Responsible Person for this Project: Position: Mobile:Provide Not Provided
*Business Responsible Person for this Project: Position: Mobile:Check "√" on the corresponding optionBusiness Responsible Person for this Project: Position: Mobile:Debt-to-Asset Ratio: Average Annual Revenue for Three Years:Representative Similar Project Performance in the Past Three YearsUser Name Product Name
Supply Time Serial Number Contact Person Contact Phone …… Other Preferential Conditions: Bidder (Seal): Legal Representative or Authorized Representative Signature: Online Monitoring System Equipment 1             2             3             Chapter Five Advantage Description Section
If the bidding unit has questions about the tender documents, please contact in a timely manner.

 

投标人（盖章）：                               法定代表人或授权代表签字：          

第五章  优势描述部分

 

投标单位如对招标文件有疑问，请及时联系；Supplementary written materials should be submitted if necessary.

 

Attachment download:

1.VOCs Online Monitoring Equipment and Operation and Maintenance Tender Document.docx

2.Technical Requirements for VOCs Online Monitoring System Equipment.docx

3.Operation and Maintenance Requirements.docx